Make sure that minutes are taken at all board meetings and are prepared for review at the next meeting. Minutes should include:
- Formal action voted upon
- Summary of the outcomes of the meeting
- A list of those present, including guests
There is no need to record the general discussion leading up to the final voted action. If necessary, corrections and amendments can be made at the next meeting, at which time the formal minutes should be officially approved. Minutes of your board of directors meetings are official documents and should be signed by the secretary and maintained in the association’s permanent files.