Chapter Resources

Themed meetings help the Eastern Shore Association of GCS plan their monthly events

Eastern Shore
Association of GCS

Quick Facts

Chartered: 1972
Area served: Eastern shore of Maryland and Delaware.
Members: 213
Dues: $70
Staff: Jill Barbon, executive secretary
Meetings: Held monthly between March and December.

For more information regarding the ESAGCS contact John Kotoski, CGCS, or visit their website:

The Eastern Shore Association of GCS (ESAGCS) has a theme for each of their meetings that involve speakers. These themed meetings may be tweaked a little from year to year, but primarily remain the same. The board of directors realized that strong topics help anchor a meeting. “We decided to theme our meetings to make planning the meeting calendar easier from one year to the next.” John Kotoski, CGCS, ESAGCS president and golf course superintendent of River Run Golf Club in Berlin, MD explained. The board of directors knew that it was important to create a meeting calendar with speakers and dates confirmed early in the year. This way they could spend more time promoting their events and encouraging the members to attend. “It’s been very helpful to know going into our planning meeting that the themes are set, we just need to select a speaker to go with the topic.” Kotoski said.

How it works

Their annual meeting is held in December and that is when they elect their board of directors. The meeting season does not begin until March. One of the first items the newly elected board covers is event programming for the year. Each board member is assigned a month and they are charged with identifying a speaker and nailing down a date and location. They agree to have this accomplished by the end of February. The months of March, April, May, June and July are their themed months. The “themes” are: GCSAA update, legislative update, health topic, vendor topic and agronomic topic. This year the meeting calendar looked like this:

March – Legislative Update and Year in Review
April – GCSAA update
May – Health Fair – Skin Cancer Awareness
June – Vendor Topic – Irrigation grounding and electrical troubleshooting
July – Agronomic Topic – Disease Sampling Techniques and Diagnosis
August – Annual Picnic, Crab Feast and Silent Auction/Fundraiser
September – Superintendent Pro/Golf Championship
October – ESAGCS Annual Invitational Four-Ball, Two-Man Net Tournament
November – Two-day education conference
December – Annual Meeting and elections

The meetings are all approved for either service or education points and the calendar is available on their website. One of the goals when they started to theme events was to keep attendance strong and consistent. The ESAGCS members know what to expect from month-to-month and the board feels they’ve met their goal of strong, consistent attendance.

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